What To Ask When Selecting a Business To Clear a Home

In this first of a series, I explore the process to sort and distribute items in the home, what to be aware of plus some useful tips.

When the situation arises that you need to clear a home of its contents because a family member has moved elsewhere or passed away, there are many businesses offering these services.  But, the approach they take when sorting and distributing the items varies quite dramatically.

At Clear Space, 100% of the value of all items when sold are returned to the client. It really is the only justifiable outcome.

Some businesses, irrespective of their size or the time they have been operating are opportunistic and to win a job, will quote a low amount.  But in return, they will keep all the contents and therefore, the proceeds from whatever is sold.

Clients will often have little knowledge about the value of the contents and may be easily talked in to handing them over.  “There’s not much value here” is what they’ll be told.

What might look old, have some damage, seem incomplete or be buried somewhere, often will have significant value.  

Take for example the items pictured below. The sideboard is worth hundreds of dollars, despite the general condition and damage. 

This tiny sewing machine oil can sold for $200 and the small box of costume jewellery $165.

And this piece of artwork, that measured only 20cm x 9cm, sold for $700. The examples are endless.

But it’s not just the obvious, in sight, items that need to be considered.

Having been clearing homes since 2012, I regularly find significant amounts of cash, coin & stamp collections, jewellery, investment information, ingots, precious artwork and other valuable items.  That’s because older people prefer to use cash, have deliberately hidden items and sadly, because of dementia, have forgotten about these items.  And family never know.

If the contents of the home were surrendered, these found items, and their value, will be lost forever!

And should you have a role as Executor, you have a duty to ensure that all the financial assets are located, protected and then distributed to the beneficiaries.

Some of the best outcomes is also the sentimental or significant items I find that get returned – war medals, family history, Wills, authored books, financial paperwork, personal letters, family history and property titles are just some examples.

In every instance, these have been returned to the client, much to their relief and delight. 

So when selecting a business to clear a home, ask “who keeps the value of the items sold”?

Look out for the second article in the series “Donating Items Is Not What It Used To Be”

Tips to stop impulsive shopping

It doesn’t matter how good we are at decluttering, or how much we do it, it’s not going to make any difference if we keep acquiring more stuff to take its place.

Shopping impulsively (and compulsively) affects a lot of people. It’s not surprising – culturally we are expected to acquire, and we are encouraged to. We are told by marketing campaigns that life will be better if we just Buy The Thing, and it’s deeply ingrained from a very young age.

Shopping for more than what we actually need causes clutter and can have a negative financial impact, not to mention emotional issues such as guilt and . So here are some tips to reduce the amount of acquiring you do:

  1. Only ever work from a list. Whether it be the weekly grocery list, a Christmas present list, a list of clothes you need or appliances that need replacing. Everything you purchase should already be on a list.
  2. Understand the difference between needs and wants and treat them accordingly. For needs, you are buying things that are necessary for staying safe and healthy. These can just be bought as they pop up. For wants, they should be carefully curated and analysed to make sure they fit the criteria to come into your house.
  3. Ask yourself more questions when shopping. Instead of just “Do I want it?” and “Can I afford it?” also ask yourself “Where will this live?”, “Do I already have something that does the job okay?”, “Is this going to give me value in the long term?”, “Do I have the time and energy to maintain this?”, “Am I going to get value long-term from this?”, “Is the most compelling attribute of this the discount?”. By asking these, you’re being much more intentional about the purchase.
  4. Impose a waiting period on items. If you are tempted to buy something that isn’t already on your ‘to buy’ list, make a decision to wait. If it’s online, put it in the shopping cart then go back to it a week later and see if you still want it. If it’s in a store, leave it there and go back in a week if you still really want it.
  5. Take pleasure in what you already have. Instead of going shopping, go through a box of memorabilia and relive some memories. Make a game of wearing everything in your wardrobe at least once in a month, rearrange your decorative trinkets, or hang some pictures that have been waiting to be hung. Re-purpose something unused (like a vintage ashtray that lives in the back of the cupboard to hold your earrings on your bedside table) or find ways to display items that have been in the back of a cupboard. Use your “special” things for everyday occasions. Using and appreciating your items helps to reduce the need for “new” or “more”.

These are a few ways to reduce how much you buy and bring into your house. Which one do you think you’ll try first?

Questions to ask before you acquire

One of the reasons we get cluttered is because we acquire a fair bit of stuff rather unintentionally. We let bargains and marketing and the need for “newer” or “better” get the upper hand over us.

Instead of asking yourself “Can I afford it?” and “Do I wanted it?” when shopping – ask these questions.

And answer honestly!

  1. Am I just buying this to feel better about my life? You could have the urge to purchase because you feel bad. You might feel anxious, stressed, tired. You might need a dopamine hit or some cheering up and you’ve gone looking for it at the shopping centre. Think hard – is there another way you can feel good without buying? Perhaps going fora walk in nature, watching funny bloopers on YouTube, cuddling a puppy or having a massage might do the trick instead.
  2. Where is this going to live? Do I have space for it? Buying stuff when your home is already full or overflowing is just buying problems. If you can’t think of a helpful home for the item, it would definitely be worth re-thinking the acquisition.
  3. Do I have this on my “to buy” or “need” list? If you’ve previously identified a need for this item (like last week when your kettle shorted out and refused to work) then it can be justified as a need. But if you see a fancy kettle and you think “Ooh, this is nice and it’s 60% off!” and your kettle at home hasn’t bothered you at all until now, then you are simply responding to marketing and don’t actually need it.
  4. Is the price the most enticing thing about this object? This is where you decide whether you actually want the item itself, or you want the thrill of the discount. If you had to pay full price, would you? That’s the test of true need.
  5. How does this item “die”? What happens when you’re finished with it? Does it go into landfill? Wash into the sea? Sometimes by thinking about the whole life cycle of the item, we can be encouraged to leave it on the shelf so that we aren’t contributing to landfill or other environmental issues.
  6. Is this item going to make my life better, and for the long term? Very frequently we buy based on the excitement of something new. A new top, the latest magazine, the new kitchen gadget, the exercise thingy. We buy because we think it will make our lives better. And sometimes in the short term it does, but long term it ends up in the back of a cupboard and ignored. We want to buy things that KEEP paying the rent on the space they take up, not just the deposit!
  7. Do I really need it? Or do I just want it? Perhaps you’re self-soothing and don’t really need the item at all. Usually we buy things we don’t actually need, they’re just for temporary highs. If you can spot this happening, you can avoid it.
  8. Do I already have a similar thing? Often we buy something we already have at home that does most of the job already. We might buy a food processor because the blender doesn’t grate (but we have a grater in the drawer) or we might buy an avocado slicer when we have perfectly adequate knives and spoons that can do the job. Think first – how have you survived so far without it and can you keep on surviving without it?

Your excuses to yourself aren’t helpful

You know what I hear a fair bit of? Excuses.

It’s understandable, and I empathise (after all, most of our behaviour does have a reasonable justification!), but the reality is that excuses are incredibly unhelpful.  They are normal, and expected, and we do it instinctively, but they are still unhelpful in helping us achieve all our goals.

Therefore, it’s vital that we catch them when they show up, and that we challenge them.

If you don’t like your life as it is now, you can’t expect it to change if your behaviour doesn’t. You can’t say “I don’t want to always be in a rush” and then keep adding to your schedule because you “have to do the thing”. You can’t say “I need to declutter” and then be unwilling to stop shopping “but I collect pink glass” or let go because you “plan to make something with it one day”.

Even if it’s unpleasant, the only way things change is if things change.

That means putting up with unpleasant decisions, making difficult choices, making sacrifices and putting in the hard emotional work. This means catching yourself in an excuse (“But I need to keep it for if I ever have grandkids”) and challenging that.

When people invite me into their homes, I don’t, I can’t, just wave a magic wand and solve their issues for them. THEY have to do the hard yards. I’m only there to show them the path, walk it alongside them and to put my hands on their back and gently push should they begin to slide back down the mountain.

You can expect miracles, but only if you work at them and be honest with yourself.

No more excuses, okay? You’ve got this x

A few reasons why you have too many clothes

For those of us that have more clothes than space (and I count myself in that right now because when I unpacked my summer clothes out of rotation last month, I got a shock at how full my wardrobe suddenly was!), then it’s helpful to understand WHY, so that after a declutter, it doesn’t fill back up again.

So here we go – here are some reasons you have more clothes than space:

  1. You don’t have a style guide or curated colour palette. This means you buy things that don’t suit you or “feel like” you (they’re probably on special though, so enticed you anyway), OR they aren’t consistent with other styles in your wardrobe so you find them hard to match up and then don’t wear them. You need more clothes when things don’t match.
  2. You refuse to pay full price. When you shop with a discount in mind, that discount becomes the main reason for buying something. It is so enticing that regardless of the item and its suitability, you buy it anyway. By paying full price for something, however, you are more intentional and deliberate. You don’t compromise at all. You don’t think “well it’s a bit tight under the arms but I’m sure it will be okay” or “This will do for now”. You think “This has to match with several of my other clothes, shoes and accessories, fit perfectly and last me a long time”. And so you only buy it when it promises just that. Paying full price means ultimately buying less items overall.
  3. You don’t shop with a list. When you go shopping without a list, it’s easy to impulse-purchase. It’s easy to buy things you want, instead of things you need. Keep a list at all times (in your head, your phone, in a notebook, wherever!) so that when you’re shopping, you can refer to it when the impulse strikes. Update it regularly (when you are standing in front of your wardrobe thinking “I really need a black singlet for under these tops” or when something gets a hole in it that you can’t repair). Then make a rule for yourself – Only buy things that are on the list.
  4. You can’t let go. Hanging on to clothes we don’t wear anymore is a common behaviour. There are a lot of reasons we stop wearing clothes – we don’t fit into them anymore, they go out of fashion (as I’m getting older I am ignoring fashion more and more though!), they get “tatty” or worn and not suitable for public display. However a lot of the time, we keep them anyway. If you can’t let go, and you keep buying more, it’s only going to get more and more cramped in there.
  5. You follow fast fashion. In the fast fashion industry there are over 50 seasons in a year. That’s a new collection every week. If you strive to keep up with these seasons, you will invariably end up with an over-full wardrobe. The antidote is to be comfortable wearing clothes for many years, and creating a style for yourself that does not depend on trends. Also being selective on what trends you follow can help, too – that will reduce the influx a little.
  6. You haven’t set any boundaries. You buy what you want, when you want it. Your space expands (or compresses!) to fit the clothes, instead of the other way around. Your shoes are in five different locations, your clothes span more than one wardrobe, or have spilled over into tubs in the garage or spare rooms. Set some boundaries on how much space your clothes can take up, then stick to it.

So these are a few areas for you to address if you want to ultimately have a “just right” volume of clothing in your life – give them a go and see how well it works!

Sell or donate? Here’s how to decide.

You’ve done it. You’ve decided to de-own an item and say goodbye to it. What next?

Well, it’s another decision – sorry! You need to decide next on what you’re actually going to do with the stuff. There are a few options that can be simplified into:

  1. Sell
  2. Donate
  3. Recycle or landfill

If you’ve decided it’s too good to toss, you’re down to two options – give away or sell. Sometimes it’s an easy decision. If the item is worth thousands then yeah, you don’t have to agonise too much. But what if it’s maybe worth something but you aren’t completely sure and need to figure it out?

There are two things to consider when deciding whether to sell or donate. The first is how much time you have, the second is how much money you have (or need).

  1. If you have time but no money

    Selling stuff takes a lot of time and effort. There is research to be done, people to call, photographs to take, things to upload, people to message, space to find to put the stuff in the meantime … it’s a fair amount of work.

    However, if you have the time and need the money, selling privately via Facebook groups, special interest groups, specialty dealers etc WILL be worth it financially. You could also try a Garage Sale or a car-boot sale too.

  2. If you have money but no time

    Honestly – just donate it all. Call a charity and have them come and collect it in one go. It’s fast and it’s easy. Not to mention good for the charity that receives it!

  3. If you have money and time.

    Donate it, but go the extra mile and find small, specialty charities that the stuff goes directly to those in need. It’s very satisfying to know your stuff is going to be well used and appreciated. Ask your friends for their favourites and curate a list that suits you and your passions (and the stuff you have!).

  4. If you have no money and no time

    Try an auction house – you just have to pack it all up and get it there, and they do the rest (they take commission for their trouble but you still get around 75% into your bank account). Or you could hire someone (a student, family member, someone on Airtasker) to sell the items on your behalf for a cut.

If you’re still on the fence, ask yourself if the stress is worth it. Is losing $50 of potential sales worth it for the shorter to-do list on the weekend? Look at it like it’s an investment in your mental health. That’s like spending $50 on therapy!

How to avoid this downsizing mistake

Downsizing is very different to a regular move. There are additional things to consider, the biggest being decluttering your belongings so that they fit in the smaller space.

Many people discover only after they have moved, that they can’t comfortably fit all of the stuff they brought with them into the new home. One client recently had well over a dozen boxes of stuff that would not fit in their new apartment.

There are a few impacts that this has:

  • Things cannot be unpacked into the most convenient or effective home and things get “stashed” where they fit, which means later things are hard to find
  • There are unpacked boxes often left for a long time in the living areas, getting in the way
  • Alternative storage may need to be arranged, which has a high monthly cost.
  • The new home feels cluttered and isn’t quite the “fresh start” that is anticipated

The main solution to this is planning. Plan, plan and plan some more.

Many clients remember to plan out their large furniture, and measure up their spaces to ensure that it will fit, or to buy new items if the need be.

What people often fail to do, however, is think of the “stuff”. The spare dinner sets, all the vases, their photos, craft supplies, shoes, stashes (spares of things, extras and duplicates for “just in case”), memorabilia, paperwork, travel supplies, books, tools and electrical stuff, outdoor gear and more.

We recommend you spend some time doing a full inventory of the belongings that you’re taking with you. Write down EVERYTHING, and then, thinking about the space available in the new home, allocate every single item (or at very least, each category) a home. Where your volume is higher than the space you have available, you need to cull down to size.

This planning ahead will help you be a bit more accurate in the amount of belongings you declutter and help you get the fit into the new home just right.

Conditions that can masquerade as “hoarding”

I have had quite a few clients that have been told they are “hoarders” (by experts and non-experts alike). Some diagnosed and some not diagnosed. And many clients have self-diagnosed themselves as “hoarders” also.

I have also had professionals (support coordinators, social workers etc) say “This person is a hoarder”. However, there are a LOT of conditions, neuro-diversities and behaviours that can cause (or masquerade as) hoarding and challenging domestic environments.

Autism can cause executive dysfunction that results in overwhelm and avoidance, which can end up looking like hoarding to the uninitiated.

ADHD can do the same. It can also cause impulsive buying which can then also look, on appearances, like hoarding.

Autism can result in collecting behaviours in special interests, and very strong attachment. This can be mistaken for hoarding disorder.

Depression can cause decision-making anxiety, which means that things can’t be decided-upon get left unresolved, which can result in unclean living conditions and unfinished tasks, which also can be mistaken for hoarding.Depression can also cause low motivation, which results in unfinished tasks, and sometimes self-soothing actions like buying and collecting, which can build up clutter and sometimes unclean spaces.Bi-polar can have similar effects – during mania episodes, there could be impulsive purchasing. During depressive episodes, there could be a lack of motivation, overwhelm and difficulty starting and finishing tasks.

OCD can mean that regular household tasks become gargantuan and unmanageable due to the complex rituals that need to be undertaken. Washing the dishes could take 5 hours. Who’d want to do the dishes if it took that long?

Creativity can cause a high interest in numerous activities. Couple that with ADHD and you can end up with high level of clutter and an inability to put it into order.

Childhood trauma (or any trauma really) can cause attachment issues and self-soothing activities that can cause high clutter levels. Also for some people, there was no role model to learn helpful space and stuff management behaviours.

I could go on, but my point is – hoarding behaviours and “unclean” living environments can come from many possible sources.

Be careful not to saddle someone with a label that has stigma attached to it (hopefully that will go away but for now, it’s here) when it could simply be a behaviour that has its sources in a place other than hoarding disorder.

Also, assuming it’s hoarding disorder can mean that potential treatments can be missed out on.

And if you have hoarding behaviours, go easy on yourself – you are a whole person who cannot be reduced to one behaviour. You’re awesome x

Clearing Homes in Regional South Australia

In 2023, Clear Space has cleared homes in Mt Gambier, Maitland, Murray Bridge and Tailem Bend, because there is no provider of home clearance services in any regional South Australian location.

The process is still the same in that we initially sort everything in to the following priorities – sell, donate, recycle then dispose.

Because there are no auction houses in regional towns, items are loaded on to a truck and brought back to Adelaide for selling and returning the proceeds to the client.

For donating items, there are still the mainstream op-shops, but they often can be limited in the volume and types of items they’ll accept. But I have found there is a real community and giving focus in these towns and exist many other options.

In Murray Bridge, I have engaged twice with volunteers Beck and Trev from the Brinkley Reuse Centre, where “everything old is new again”.

At this re-purposing and re-homing oasis, items otherwise destined for landfill are diverted and given a new lease on life, creating benefits for the environment and the community.

This load included wardrobes, bookshelves, electrical items, garden equipment and a lot of general bric-a-brac.

Great work and thank you Beck and Trev.

Donating items – It’s Not What It Used To Be

In this second post about the process to sort and distribute unwanted items from a home, the focus is on donations.

At Clear Space, “give it away, rather than throw it away” is our philosophy.  This undoubtedly is what our clients request as well.

Donating items can make a significant difference to the lives of others.  However, the process is not what it used to be.

Not so long ago, the main stream charities were a one-stop destination for all your unwanted items – they were far more willing to accept all sorts of items, often without checking their condition, as well as large volumes.  But not anymore.

Covid, I believe, was one of the catalysts to this change.  In not being able to travel or go out, a lot of people had, arguably, more money, and as a result they upgraded, bought new and replaced a lot of their household items. Small and large electrical appliances, clothes, shoes, handbags, linen, tools, camping gear, games, toys, sporting equipment………

But this meant needing to offload the unwanted items and the charities became overloaded with too much and unsuitable items and accordingly, changed their rules.

What’s happening as a result isn’t good.  Often, I would drive past a charity store after closing time, especially at night, and there would be piles of items literally dumped on their door step.  And it’s raining!

Donating items, to the better-known charities, from a deceased estate is far more involved and complex than when you have just a few items from your own home.  Several factors can make it complicated.

The sheer volume is the first factor.  Just this week, I filled a hire truck full of all sorts of items from a modest, 3 bedroom home.  That ended up at many different locations.  Unless you do the same, you’ll need to load the car up several times and make many trips to your local charity.  But beware, that one store will become wary and likely say you can’t continue to bring your items in.

Some charities offer free home collections but need to be booked up to 4 weeks in advance.  And remember, they still have the right to reject your items on arrival and, because it’s run by volunteers, there’s always a chance the pick up may be rescheduled at short notice. 

Others offer a free, delivery service through Australia Post.  You pack the items, download a delivery label and drop off to Australia Post.  But it’s tracked so staying anonymous isn’t possible.

The other challenge is finding the right charity who will accept your donations.

It’s not just a matter of getting a box and scooping everything in to it.  It involves sorting and organising the items to ensure they are suitable. This process is time-consuming, especially when dealing with large quantities.   And remember, you’ll likely have an attachment to the items which makes the job emotionally overwhelming.

Sorting through items, checking for damage and suitability requires dedication and effort.  Without this, your donations are likely to be rejected only for you to be left with them.

If you plan well, sort appropriately, do your research, be ethical and are prepared to put in the time, it will be a fulfilling outcome for all involved.

If you don’t, the risk is you’ll go to a lot of effort for no one’s benefit – you or the charity. 

Facebook and GumTree are options to give away your items, but these also have limitations.  You’ll be forever responding to people who ask, “is it available” for any sort of ad that says “free”, but never follow through.  Others are opportunistic and get your location for unethical or criminal purposes.

Alternatively, you could leave it all up to Clear Space. Having been clearing homes for over 10 years, we have the systems, processes and knowledge and a large network of options to donate items, irrespective of the type or volume. Be it to the well-known charities or others that have little public awareness or might be overseas.

Look out for my next post, where I’ll provide advice on how to deal with those awkward, unusual and dangerous items such as furniture, medicines, paint, oils & chemicals, tools & hardware, undonatable clothes & linen, medical products & aids, food, medicines and cleaning products.

“I might need it someday”

This is a really common thought that occurs to people when they are trying to declutter.

It pops up when they come across an item that they haven’t been using, either for a very long time, or not yet at all so far. It’s something like a box a phone came in, or a length of ribbon, or a spare screwdriver, or an umbrella, a jar, or a piece of wood.

It’s been languishing under a pile of stuff for who-know-how-long. Now they know that they haven’t been using it, they might not have even known they had it n the first place. So, because they are trying to declutter and a goal is to make more space, the logical part of them says “I should cull this”.

As soon as that happens, the emotional side of them jumps in and interrupts with “But I might need it some day!” or “But it could be really handy!”.

So then immediately, there are two teams fighting against each other in your brain. Logic and Emotion.

Usually when there’s an argument between our logical side and our emotional side, emotion wins in the first instance. It’s not really a fair fight, to be honest.

Emotion has a huge advantage over the logical side. Two advantages actually. One is that is gives instant gratification – keeping something you like gives you an immediate sense of comfort and security. Logic’s rewards are more long-term, and so are harder to see.

The second is that Emotion can evoke a physical response in you that is incredibly hard to ignore. It can raise your heart-rate, and make you feel nauseated as it diverts essential activities away from your intestines. It can make you sweat, make you jumpy, make you want to cry. It can make it harder to breath, or you may even hyperventilate. It can make you twitchy and very very intent on removing yourself from the situation, or angry and wanting to lash out.

Poor Logic doesn’t really have a hope against that, does it? And so to make all that go away, Emotion wins and you keep the item.

But every time you let Emotion win in these cases, it gets stronger. Then next time it pops up faster, more intensely. It feeds off your validation of it.

So how do we fight this?

We practice building up Logic so that it has a fairer fight. It still might not always win, but we give it a better chance.

  1. We stop and acknowledge the anxiety that Emotion has brought up. We temper it with facts and truths (for example, it’s true that jars do keep coming in the house, and that most friends will have a jar if you need one, and they are not at all hard to come by and are often free). We allow Logic to have its say, to tell its truths.
  2. We pick fairer fights, one where we know Emotion doesn’t have quite the strong stake in it. If Emotion gets repulsed at the thought of eating foods past their used-by-date, do some decluttering at the back of the pantry because Emotion won’t have quite as much to say about it when Logic suggests something needs to go. Go for the “easy” stuff to help build up that Logic muscle.
  3. We ask ourselves questions. Questions like “If I didn’t have this when I needed it, what would happen?”. Would you be able to borrow it? Use something else? Make an alternative?Be creative with something you already have?
  4. We extend the story. What we’re saying when we say “I might need it someday” is actually “I’m afraid of the consequences of not having this when I need it”. We’re telling ourselves a story that stops at the worse part. So extend the story – what ARE those consequences? What would happen if you didn’t have a spare screwdriver when you needed it? What would happen to you? And then what would you do? And then what? What’s at the end of the story? And is it so bad as you initially thought?
  5. We use our powers of creativity and ingenuity. Tell yourself stories about how resourceful you are and how you will be just fine without The Thing. Tell yourself about how smart you are at making do without, and how strong you are when things don’t go your way. Tell yourself how a little inconvenience won’t derail you, and that it’s unlikely to even happen at all. Back yourself, you can do it.

So next time you find yourself thinking “But I might need it someday”, stop and see if you can give Logic a fighting chance. And the more you do it, the better you and Logic will get at fighting off that pesky Emotion who keeps telling you that you aren’t strong enough.